Products - TruExpense

TruExpense is your optimal solution – having all the features of the most appreciated major systems (e.g. SAP) for only a fraction of their price. With TruExpense you will be able to implement within your organization an end-to-end expense management system which makes submissions simple for employees, reviews and approvals easy and fast for managers helped by built-in corporate expense policy rules – all this online. TruExpense covers also reimbursement process reducing manual back-office workload, while keeping focus on control.

Ideal for

Businesses with a significant number of monthly T&E reports
Medium and large firms with employees traveling on a permanent basis
Companies where already 10% of cost saving on total T&E spending is relevant
Organizations running projects regularly, but lacking a reliable monitoring tool

Why TruExpense? Because it is:

An integrated, efficient solution for the whole expenditure process
An ideal monitoring tool for managing project spending
Accessible at all time, from anywhere
Effective to cut costs so you’ll have a quick return on your investment

FEATURES

Expense reporting

Pre-trip authorization
Submit travel and corporate expense claim via the web
Attach receipts to expense report electronically
Submission forwarded automatically for review and approval
Submit expense report for reimbursement
Internal communication via integrated chat room
Create and submit project budget plan
Records financial settlements and keeps employees’ expense balances up-to-date

Reporting & Accountancy

Includes full analytics for booked T&E expenses
Up-to-date posting and booking of documents, paid and settled advances, expense account transactions
Automated book entries with individual or group posting
Tax items and contributions related to benefits and T&E expenses are generated and booked automatically
Posting and reporting by dimensions ( f.e. booked data by cost center, site, project)
Detailed, comprehensive accounting reports

Benefits in management and compliance process

Saves time by simplifying the entire approval workflow
Ensures accuracy and insight by moving the complete process to common platform
Drastically reduces the cost of expense report processing
Helps to detect overspending by setting automatic alerts in the system
Improves spending policy by applying common corporate T&E rules
Includes project module for budgeting from start to finish
Monitors project linked expenses
Scanned receipts attached to expense reports enables permanent accessibility to relevant data
Records transactions on the employees’ expense account in detail
Shows exact balance and due amount by employee
Clear company hierarchy management
Quick overview of transactions with easy filtering
My task folder to highlight urgent “to-do”-s
Overall and in-depth analysis regarding travel and corporate expenses

Access control

Pre-defined user roles
Access rights definable for each user
Built-in secure login mechanism to protect user accounts from unauthorized access
Web based system hosted in secure data center or run locally